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In the first 6 months following implementation, over 2000 users signed up to use the system and enter projects.

BLM’s Budget Planning System

The Budget Planning System (BPS) was designed to streamline the BLM’s budget process and enable them to compete effectively for a budget that would support their programs and goals. Development of BPS began in March 2001.

Advanced DataTools developed BPS in two phases. The first phase of the system was implemented in June 2001. The primary goal of Phase I was to provide BLM personnel the ability to enter needs and opportunities, and enable the state or national office to evaluate, rank, and prioritize all projects to identify the most critical projects for BLM to implement.

In the first six months following implementation, over 2000 users signed up to use the system and enter projects, and the system was used to create the BLM's budget for FY2003.

Phase II of BPS was implemented in January 2002. This phase enabled the budget division to take the needs and opportunities entered and create a budget to be submitted to Congress and the President for approval. This automated the process for developing comprehensive planning target allocations (PTAs) - the cost breakdown by fund, program, and office to the lowest level of detail for the current and next year. It also also provided an automated mechanism by which the budget funds received can be allocated to the individual states, districts, field offices, and further allocated to specific projects. This enables BLM to maintain accountability for when and how allocated funds are spent, and allows BLM to measure the overall success of a project and determine whether future funding should be requested or shifted to other more cost-effective projects.

Features of the BPS system include:

  • Allows users to identify the work required to achieve success and to specify what can be done with varying levels of funding.
  • Enables definition of projects for the next fiscal year, including descriptions, benefits, and detailed funding costs down to the workload measures
  • Allows users to attach text documents, GIS maps, pictures, images, and other documents to support the justification of the project.
  • Allows offices at the state and national level to evaluate, rank, and prioritize all projects to identify the most critical projects for BLM to implement.
  • Supports the development of comprehensive planning target allocations – the cost breakdown by fund, program, and office to the lowest level of detail for the current and next year.
  • Allocates funds received by the bureau from Congress down to the state to field offices.
  • Allows users to enter future issues that BLM will need to address that will require funding, serving as a collective brainstorm in which any BLM staff person can participate.

The outcome of the BPS process is two books – the Budget Book, this includes projects that are a part of the President’s budget, and the Opportunities Book, which are projects that could be implemented if extra funding is received during the fiscal year.

   
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